Ohio’s Electronic Child Care Swipe Card System

Important News for Child Care Providers About

Ohio’s Electronic Child Care Swipe Card System

The Ohio Department of Job and Family Services (ODJFS) is excited to announce the new Ohio Electronic Child Care (Ohio ECC) swipe card system. This new system will allow child care providers to track the attendance of publicly funded children in their care. In the coming months, sales Ohio ECC will be implemented across the state.

The new system requires caretakers to record attendance using a swipe card to check children in and out of care. Caretakers will swipe their cards through a card?reading device – known as a Point of Service (POS) device – which is like credit/debit?card readers used in stores. All child care providers caring for children with current authorizations will receive a POS device for caretakers to use.

As a result, shop providers will no longer need to submit invoices to the county. The attendance information entered is sent directly to ODJFS from the POS device through your phone line. Attendance and payment detail reports will be available to providers on the Ohio ECC provider web site.

ODJFS has contracted with Affiliated Computer Systems (ACS) to develop and implement this system. Beginning in late March, and for several months thereafter, ACS and ODJFS will offer a series of “webinars.” Webinars are meetings conducted over the Internet to give you more information, demonstrate the new system, and provide an opportunity to ask questions.

ACS’s business partner, Media Riders, Inc. will call you to arrange a time to install the POS device and train you on how to use it. There is no charge for the POS device or the training. All installers have passed strict security checks and will have photo identification.

More information about the Ohio ECC system will be posted on the CCIDS web site, http://www.jfs.ohio.gov/cdc/childcare.stm . We will also continue to send updates to providers via e?mail in the “CCIDS Provider E?Blast”, including the schedule for webinars.

Please expect a mailing from ACS containing more details about the POS device and the installation process.

ODJFS and ACS look forward to working with the provider community as we implement Ohio’s ECC system.